Lead capture forms

Hosted lead forms that write into your CRM safely.

Build a form in minutes. Map fields explicitly so renaming a label never corrupts CRM data. Capture consent and UTMs. Trigger WhatsApp follow-up the moment a lead hits submit.

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Hosted link or iframe embedExplicit field mappingConsent & UTM capture

Lead created in CRM

WhatsApp follow-up sent

Triggered by form submission

forms.botsync.in/niet/jee-2yr-enquiry

NIET Coaching

JEE 2-year programme enquiry

Fill this and a counsellor will WhatsApp you within 10 minutes.

Student name

Priya Sharma

WhatsApp number

+91 98••• ••567

Class

12 (Science)

Target year

JEE 2026

City

Delhi

I agree to be contacted by NIET on WhatsApp regarding admission queries.

Hidden:utm_source=googleutm_campaign=jee_2026form_id=jee-2yr-enquiry

Trusted by colleges, coaching institutes, brokers, and SMB sales teams to capture phone-first leads across India

What makes BotSync forms different

Built for lead-capture teams that follow up on WhatsApp

Typeform looks pretty. Google Forms is free. Neither lives inside your CRM — so the lead falls into a spreadsheet and dies. BotSync forms write directly into your lead profile, with consent, source, and stage already filled.

Launch without a website

Use a hosted forms.botsync.in link, or paste an iframe embed into any site. No dev needed.

CRM-safe field mapping

Map each field to a core field, custom field, or submission-only value. Rename labels freely without breaking history.

WhatsApp follow-up the same second

Form submission triggers a flow — send a template, create a task, assign an agent. The lead never goes cold.

Hosted link & iframe embed

Publish a form in 2 minutes — no website needed

Every form gets a clean public URL on forms.botsync.in. Paste the iframe snippet into your existing site, landing page, or ad funnel — branding, fields, and submissions stay in sync.

Workspace-aware slugs (collision-safe across users)
Hosted page with your name and logo — no BotSync branding on paid plans
Iframe embed with a single line of HTML
Mobile-first design — works on every device WhatsApp users actually use

Publish your form

Live

Hosted URL

Public

forms.botsync.in/niet/jee-2yr-enquiry

Iframe embed

HTML

<iframe
  src="https://forms.botsync.in/niet/jee-2yr-enquiry"
  width="100%" height="640" />

Views

2,418

Submissions

312

12.9%

Explicit CRM mapping

No auto-mapping by label — your CRM stays clean

Most form builders guess where data goes by matching field names. Rename a field and yesterday's submissions silently land in the wrong column. BotSync makes you choose the target field once — and never changes it behind your back.

Map each form field to a core field, custom field, or submission-only value
Renaming labels in the builder doesn't break the CRM mapping
Submission-only fields keep extra data in the submission row without polluting the lead profile
Required and optional fields validated server-side

Field mapping

All mapped

Form field	CRM target	Type
Student name	name	Core
WhatsApp number	phone	Core
Class	current_class	Custom
Target year	target_year	Custom
City	city	Core
Marketing OK	—	Submission

Rename "Student name" to "Full name" tomorrow — submissions still land in name. The mapping, not the label, is the contract.

Consent & attribution

Capture consent and UTMs without bothering the user

Hidden source fields auto-fill from the URL the form was opened on. A visible consent checkbox is stored against the submission so your WhatsApp follow-up is compliant by default.

UTM source / medium / campaign captured invisibly
Custom hidden fields (campaign IDs, partner codes, ad sets)
Consent checkbox stored against the submission record
Submission timestamp, user agent, and IP for audit

Submission record

#2418

Visible — Consent

Agreed to be contacted on WhatsApp — captured 21 May 2026, 14:02 IST

Hidden — UTM attribution

utm_source=googleutm_medium=cpcutm_campaign=jee_2026utm_term=jee_coaching_delhi

Hidden — Audit

Submitted14:02:18 ISTDeviceAndroid · ChromeReferrergoogle.com/searchIP49.36.•••.•••

Form-triggered automation

Submission kicks off a WhatsApp flow instantly

A form submission is a trigger — not a dead end. BotSync runs your form_submitted flow within seconds: send a template message, assign an owner, create a task, set a stage, or branch by submission data.

Trigger a flow with submission data as variables
Send a WhatsApp template within 24-hour window automatically
Assign the lead to a specific counsellor or round-robin pool
Set the initial CRM stage based on form responses

form_submitted flow

Triggered

Form submitted
JEE 2-year enquiry · #2418
Send WhatsApp template
welcome_jee_2yr · personalised with {{name}}
Assign to counsellor
Round-robin → Anand R.
Create task
Follow-up call within 30 minutes
Set CRM stage
Stage → New enquiry

Submission data is available as variables — branch the flow on target_year or city without writing code.

Data integrity

CRM hygiene baked into every submission

Forms are usually where bad data starts. BotSync forms are designed so the lead profile stays clean no matter how often you edit the form or who fills it in.

No silent label corruption

Mapping is by field ID, not label text. Renaming “Class” to “Year” doesn't break a single past submission.

Server-side validation

Required fields, phone format, and consent are validated on the server — not just in the browser.

Submission archive

Every submission is stored as its own row, even when an existing lead is updated. Full audit history forever.

Workspace-aware slugs

Two users on BotSync can both build a “contact” form without ever clashing — slugs are scoped per workspace.

From builder to first lead

Build, publish, automate — in one afternoon

Build

Drag fields, set required ones, add a consent checkbox, hidden UTMs. Start from a template or scratch.

Map

Map every form field to a CRM target — core, custom, or submission-only. Set defaults if needed.

Publish

Get the hosted link or copy the iframe snippet. Share on ads, your site, an email signature.

Automate

Wire a form_submitted flow: WhatsApp follow-up, owner assignment, task, stage change.

BotSync vs generic form builders

Forms that act like part of your CRM

Typeform, Google Forms, and Tally are great for surveys. They're terrible for phone-first WhatsApp lead capture — every submission needs glue code to reach your CRM and your follow-up team. BotSync forms ship with that loop closed.

Feature	BotSync	Generic form builders
Lead lands in CRM (not a spreadsheet)		Sheets / Zapier glue
Phone-first lead capture		Email-first by default
Triggers WhatsApp follow-up instantly		Needs a third-party automation
Explicit CRM field mapping		Auto-match by label
Consent + UTM stored on every submission		Hidden fields only — no audit log
Duplicate submission updates existing lead		Creates a new row each time
Submission analytics in your dashboard		Separate analytics tool

FAQ

Common questions about BotSync forms

Do I need a website to use BotSync forms?+

No. Every form gets a hosted public URL on forms.botsync.in — share that on ads, in your bio, in emails, anywhere. If you already have a website, you can paste a one-line iframe embed instead.

Can two users create forms with the same name?+

Yes. Public URLs use workspace-aware slugs and collision-safe suffixes, so one user's form never overwrites another user's form even when they pick identical names.

Do forms require a phone number from the lead?+

For v1, yes — published forms require a WhatsApp number so the lead can be followed up safely through WhatsApp. We're working on email-only forms for non-WhatsApp use cases.

What happens if the same person submits twice?+

BotSync updates the existing lead with the latest values while preserving the original submission as its own row. You get a full submission history without duplicate leads cluttering the CRM.

Can I auto-trigger WhatsApp after submission?+

Yes. Every form can fire a form_submitted flow that sends a WhatsApp template, assigns the lead, creates a task, or changes the CRM stage. Submission data is available as variables in the flow.

Do you support file uploads, payment, or signature fields?+

File uploads (PDF, images) are supported. Payment collection is on the roadmap. E-signatures are not currently planned — for compliance-grade signing, integrate with a partner via webhook.

Can I customise the form's look — colours, logo, redirect?+

Yes. Workspace branding (logo, primary colour) is applied to every hosted form, and you can configure a post-submission redirect URL or a thank-you message.

Pair it with

What works well with BotSync forms

Unified inbox

Submissions land in the same inbox your team already lives in.

Learn more

AI agent — Aurora

Use submission data as AI context for personalised first replies.

Learn more

Flow builder

Wire form_submitted into a full WhatsApp follow-up automation.

Learn more

Analytics

See submission volume, source CR, and follow-up conversion together.

Learn more

See a form go live in 2 minutes

Build a form that fills your CRM, not a spreadsheet

14-day free trial. Publish a form, route the first submission into WhatsApp follow-up, and watch a lead become a conversation in under a minute.

Start free trial See pricing